What’s new in Simply Accounting 2005?

Simply Accounting 2005™

Here is a list of the changes between Simply Accounting 2004 and 2005. Please note the addition of the new Premium version with features and flexibility to suit users wanting more from their Simply Accounting™

Payroll – payroll module in all versions and/or stand alone Simply Payroll^TM product
New Features:

• Additional Types of Income

• Piece Rate Income

• Employees can be paid on the basis of quantity produced.
• The unit of measure can be defined.
• Bi-lingual
• Electronic Filing of T4 and RL-1

• Make it easier for users to file large number of forms with the government.
• Integration with Quicken (for Simply Payroll not Simply Accounting)
• Job Category Tracking
• Job categories can be setup for employees
• Employees can be grouped by Job Category on Payroll Reports for more detailed reporting
• In Simply Accounting, the job category will be used to determine if

• The employee is a salesperson
• The employee creates time slips
• Pay remittances

• Users can create and print checks for remittances for payroll deductions or expenses.

Enhancements

• Additional Income and Deduction fields

• Up to 20 User-defined Incomes
• Up to 20 User-defined Deductions
• Deduct CPP/QPP Flag
• Allow users to exempt employees from CPP/QPP deductions
• Expanded Pay stub with YTD values
• Required to handle the additional payroll incomes and deductions
• One pay stub per check instead of the current check with 2 stubs on a page.
• Increased Flexibility in the Payroll Run
• Payout Vacation, Advances, adjust expenses
• Map accounts (in Simply Payroll)
• Users will have an easier method to link their payroll to their GL accounts
• Wizard (in Simply Payroll)
• Helps users import new accounts or employees
• Helps users export payroll journal entries
• Provide help links to resolve common integration problems

Reporting Improvements

• New Reports

• Payroll Deductions
• Remittances
• Job Category Reports
• Changes in Old Reports
• Enhanced Payroll Detail

• Add Net Pay, Check number, Advances and Vacation Paid

• Enhanced Payroll Summary
• Enhanced T4 and RL-1 Forms

• Pension Adjustment Amount
• RPP Registration Number
• Expanded classification of Income and Deduction amounts

• Plain-Paper T4 and RL-1 forms

• Clients can print forms onto regular paper

• Enhanced ROE

• ROE Options
• Can specify a start date for calculation of

• Insurable Hours
• Insurable Earnings
• Can adjust Insurable Earnings on-the-fly
• Can adjust the amount of Vacation Pay shown in box 17

All Versions – Basic/Pro/Premium
New Features

• Alerts that pop-up in the journals

• An option will be added to the user-defined ledger fields (except for GL records), allowing users to flag them to automatically pop up as a message or warning when the record is selected in any journal
• Built-in easier-to-use forms designer
• Easier to design with
• Works with data directly from Simply
• Can customize from within Simply
• Can Preview Invoice before Printing
• Deposit slips
• For easier bank deposits and account reconciliation.
• Export/Import budgets
• In order to make this feature easy to use, Simply will include a function to export budgets in the same format that it uses for import. This allows users to export budgets, update them in Excel, and then import the same file.
• Export/Import price lists
• In order to make this feature easy to use, Simply will include a function to export price lists in the same format that it uses for import. This allows users to export prices, update them in Excel, and then import the same file
• Salesperson on sales invoice
• Users will be able to indicate the salesperson on sales invoices/orders/quotes.
• Stick Pin beside Salesperson
• Switch on the fly English/French bi-lingual (Canadian version only)

User Interface Improvements

• Show company name prominently in the Home Window

• To give users an easy way to identify which company they have loaded, the company name will be shown in a strategic location in the Home Window.
• Display and print longer alphanumeric dates
• Helps to avoid possible confusion that various date format may cause. e.g. “11-12-03”
• Widen and Re-name Ship column in Purchases and Sales windows to Quantity
• Ability to turn off (hide) features.
• Users will not have to deal with unnecessary fields, less clutter in the User Interface.

Enhancements

• Account Selection

• GL account enter list will now have radio buttons

• “Suggested accounts”
• “All accounts”
• Account Class will show on Enter List
• “Add on the Fly” sales and purchase items
• If the user enters an item that does not exist in the inventory ledger, they will be asked if they want to add the item to their inventory/services records, or if they wish to continue without adding the item.
• Allocate entry to projects in one place
• To make data entry faster, users can allocate project allocations for an entire transaction at one time and in one place.
• Bypass Search Box for Account Selection Window
• Users who prefer to scroll through list of accounts as in previous versions can skip the search box.
• Close All Windows
• In View Menu – Close All Windows Selection
• Tool Bar
• Conversion Wizard
• More information and warning when updating company files from previous and lower versions
• Convert Quicken^TM data
• Creating a ledger item – Buttons for “Save and Close” and “Create Another”
• Daily Business Manager
• Expanded to display key business performance measures that will assist in running their businesses on a day-to-day basis.
• Filter adjustments from account reconciliation
• Progress dialog for importing miscellaneous transactions.
• This will list errors in the import file as well as the transactions imported.
• In the Sales and Purchase windows
• Stick Pin beside Customer Name and Vendor Name
• Messages
• Track number of forms and warn user when time to re-order
• Track number of users and tell user about PRO message when setting up 2nd user
• On-line Backup Message when Backing up
• New Company wizard enhancements
• Company Name before File Name
• Use Company Name for Default File Name
• Earliest Transaction date moved and defaulted
• Combine Industry and Template
• Move “Create from scratch”
• New Express Setup
• Add Help button
• New Fields
• In Vendor and Customer Records
• Date of Last Purchase/Sale
• In Employee Records

• Many additions for T4’s
• In Project Records

• Project End Date and Project Status
• Tax Codes – More default codes created
• GST only
• PST only (for provinces with PST)
• QST only (Quebec only)
• Default tax code for new customers
• Warning for duplicate: sales invoice, order & quote, purchase order, receipt and cheque number
• A new option where users can be warned if they are using a form (invoice, cheque, etc.) number that has already been used elsewhere
• Window Sizes
• If a window in Simply Accounting is maximized before it is closed, the next time it opens will be maximized again
• Default report window size will be larger.

Reporting Improvements

• Customization
• Increased Customization of reports by allowing users to select which columns to include on reports.
• Additional sort and filter options
• Allow users to store and recall report templates (report options)
• Allow users to group reports together in a “My Reports” Menu area.
• New Reports

• New Salesperson Report
• New Budget reports
• More detailed sales reports by job category
• The sales reports can be broken down, grouped and totaled by employee job category.
• Changes in Old Reports
• Ability to filter out adjusting entries in the GL report
• Users will be able to choose to omit the original and reversing entries of adjusted transactions.
• Print T5018 by fiscal or calendar year (Canadian version only)
• Sort cheque log by cheque number
• Add the Item/Unit/Order/BO columns to the pending purchase/sales order report.
• Other Changes In Reports
• Add Open In Excel function to more reports
• Report & Form options stored by database
• Makes printing easier for users who maintain more than one company’s set of books.
• Number of copies of forms printed
• Client can now set the number of copies of receipts, invoices, orders, quotes and time slips to be printed
• All Reports can print on multiple pages
• Emailed forms are now in PDF format
• Crystal email forms like invoices, receipts etc will now be sent in PDF format instead of RTF

Simply Pro and Simply Premium Only

New Features

• Enter Sales Orders and Sales Invoices on Pocket PC (handheld) devices and upload the data into Simply Accounting.

• Users will also be able to download and synch up their data with Simply Accounting in order to coordinate prices, items, customer lists, etc. as often they wish.
• Enter in time slips using handheld Pocket PC devices
• Integrate with Microsoft Outlook
• Project Allocation on time slips
• Users will be able to enter project allocations on time slips and have those allocations flow through to sales when the time slip is billed on an invoice.
• Time Slip Entry only
• Users can be set up in Simply to have access only to time slips. When these users login, they will see only the time slip and will not have any access, to any other part of Simply.

User Interface Improvements

• Expanded Home Window

• A new tab titled “My Business” will be added
• In the second level User Interface, this tab will contain icons for the most commonly used functions.
• If users do not wish to see this tab, they can switch back to viewing the Home Window in its classic style.

Enhancements

• Easier time slip entry

• Users will be able to flag the job categories to be used in time slips so that the list of employees available for time slips only lists relevant employees.

Reporting Improvements

• New Reports

• Departmental trial balance and balance sheet
• Time & Billing reports by job category
• The time & billing reports can be broken down, grouped and totaled by employee job category.
• Changes in Old Reports
• Drilldown in departmental income statement.
• Purchases and Sales Back Order Reports show Quantities on Back order

Simply Premium^TM Only

New Features

• Consolidations

• In GAAP, consolidate financial Statements are required when one company owns all or a significant portion of another
• The client can consolidate a number of companies into one consolidated parent company.
• Data can be consolidated from Basic, Pro and Premium.
• Expanded and Flexible Chart of Accounts
• The number of digits in the account number can be expanded from 4 digits to up to 8 digits.

• Clients can now have over a million account numbers
• Users can modify and expand the range of account numbers allowed for assets, liabilities, equities, revenues and expenses.
• For example, clients who keep a 4 digit account number can modify their account ranges so that accounts can range from 1000 to 9999.
• Customization – Terminology
• User customizable terminology
• Users will be able to set the names for the following terms within Simply:
• Vendors, Purchases, Invoices, Payments, Customers, Sales, Invoices and Receipts.
• For example, the term “customer” can be changed to “buyer”, “client”, “donor”, “member”, etc.

User Interface Improvements>

• Expanded Home Window

• A new tab titled “My Business” will be added

• Will contain an icon for Business Reports fpr the type of company

Reporting Improvements

• New Reports

• Forecasts
• Sales Analysis
• Customer Analysis
• Product Analysis
• Period Sales Summary
• Grouped List (for Ledger Items)

• Customer, Vendor, Employee, Inventory & Project Lists grouped by User Defined Fields
• Unallocated Project

Related posts:

Comments are closed.